The Benefits of Using a Professional Office Moving Company
IF you are moving your office, there are ore things to consider and guard against compared to moving your residence. This is because there is a risk to critical information which can lead to data breaches in your company. The consequences are overwhelming if care is not taken in the office move.
The right thing to do is to hire a professional moving company that is compliant with all federal and state records management laws. They can help you move your office using procedures that are secure so that risks and liabilities of a data breach are limited. But, hiring these types of movers is not really enough; you need to take your own steps to ensure that your sensitive data and your business is protected before the move.
The best thing you can do is to assign someone to oversee everything during the office relocation. You should appoint someone who has knowledge and experience in order to help with the pre-planning process, coordinate with the movers, and manage all issues that can come up during the move.
Leave behind anything that is old that you don’t need anymore. Go through your office and look for equipment, computers, printers, phones, furniture that you can donate or discard. A good office moving services has disposal services that can remove or dispose of all these items for you.
However, with your confidential business, customer, vendor, and employee data, you need to move safely and smartly. A secure chain of custody will ensure that all your documents and files are relocated without the risk of a data breach.
With the use of industry leading chain of custody protocols, your professional moving company will make your move as efficient as possible. The process includes moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to cut the seal to only one person.
Most companies don’t put any emphasis on protecting outdated or unwanted records. However, data breaches can happen with old records. Any record that contains customer data or company information puts your business at significant risk. It is beneficial if the professional moving company also has a secure records storage facility. In this process, you can reduce your risk of data breach.
Don’t hire a regular mover that does not specialize in office relocation. You should hire a qualified office mover with data and records management expertise to secure our digital and paper files during the move.
So, if your business is planning an office move, you should know the complexity of the process and the importance of putting your sensitive data in the hands of a mover you can trust.